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Events and Risk Management

Day of Event Insurance

You wouldn’t spend thousands of dollars on a product without purchasing insurance, right? The same logic holds for spending thousands of dollars on services, you want to make sure you are covered (just in case). Day-of insurance or Special Event Insurance does that for a fraction of your investment. It can help protect you from financial loss if you unexpectedly need to cancel, or if you’re found responsible for property damage or injuries that occur during the event.

Contract Cancellations

 There are 3 very important clauses you should be familiar with:

  • Cancellation
  • Rebook
  • Force Majeure or Act of God

force majeure provision addresses the conditions under which a party may terminate an agreement without liability in case of major unforeseen events.  Although cancellation and re-book clauses seem  self-explanatory – it is important you understand the details of these in each contract you sign. It is important to be very clear in understanding these 3 clauses in the event you or your vendor need to cancel the contract for any known/unknown reason.  Although there is tons of excitement in creating a special moment we have to think through the “what if” scenarios. These clauses are your way out should any what if scenarios happen to come to fruition.

Outdoor Events

Planners are awesome. We can plan through most things except for – weather! But fear not — what you can put in place is a mitigation action in your plan on what to do in the event your outdoor event (or portion of your event) has to come indoors. What would the cost be? Do you have go-to vendors to assist in the change? How far in advance do you make that shift? What are the triggers for shifting the plan from plan A?  All of these questions, particularly for weather dependent events should be part of your Risk Management Plan (nice segway to the section below…)

Risk Management Plan

This is concise list of all the concerns (associated with type of event, venue, location, vendor, date/time of year etc.) would be placed. Along with those concerns, you want to capture things to include : trigger date, mitigation, impact level (i.e., low, medium, high), probability of occurrence (i.e., likely, unlikely, highly likely).  This will give you a visual of what are the items of concern and when you will make a call on shifting to the mitigation plan (i.e., plan b). If all goes well, this plan will not have to be put into action but in the event that something has to shift, you’ll be glad you have it! Thank me later 😊

from our clients

Working with Events by Yosira was a breeze! She was amazing to work with. She was very thorough, understood my vision and executed on my vision impeccably. She has a great eye for detail and asked great questions and thought about things I didn't even remember / consider. She went above and beyond on my expectations and I highly recommend her!

Achama J.

Yosira is extremely thorough and professional. From your initial meeting and calls throughout the process before the event, all details are taken care of. Communication with her is easy and she is always available for last minute questions to confirm the event will go smoothly, and it did! I highly recommend her for any event!

Ana M.

She was professional, punctual, and was able to provide advice that helped us accommodate last minute attendees while staying within budget. Our memorable event would not have been successful without the help of “Events by Yosira”

Eddie M.

I recently had the opportunity to work with Yosira on an art pop up shop. Since this was our first event outside of the tri-state area, it was crucial having her as our woman on the ground in the DMV area. Yosira communicates effectively, ensuring that every detail is accounted for. From securing a beautiful space for our event, to creating a marketing plan, Yosira brought our vision to life. Her creativity, professionalism, and work ethic are unmatched.

Viviana Z.