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Build Your Wedding Guest List

So, you got through hurdle number one… secured the ring! You have your venue — hurdle 2, now you are trying to figure out who to invite. Here are my 6 tips on how to build your wedding guest list along with your partner. You heard right, this is a group activity so don’t exclude your “better” half!

Create Invitee Rules

This is your first step. Setting the ground rules of who is/isn’t invited. So go general and ask yourselves — do we want our wedding to be adults only? how many people can we afford to pay for? are we going to allow for a +1? do we limit family to the immediate family OR will we allow second and third cousins? –these are crucial in setting the tone for building out the guest list. As you are listing out guest, it also acts as an accountability check point. **Don’t make exceptions, i.e., don’t say it’s adults only and invite someone’s kid. It doesn’t go over well during the reception.

Fill out your R.S.V.P card

That’s right! you heard right, it’s up to you to fill in the blanks. Think about it as a check – you would never hand someone a blank check because you hand over the ability to limit how much that person can cash from your bank. It’s the same for RSVP cards, fill out how many people are invited or write their names (if you want to be really specific).

Pre-planned response to last minute R.S.V.P

It’s going to happen – so just make sure that you and your spouse have a planned response –be direct but be nice! Alternative to that is having a plan to accommodate late comers (if you are willing to do that)

Build a Primary and Secondary List Guest List

Basically you have to determine your core group of family and friends that are 100% they have to be there during your special day. Then determine the family/friends that perhaps you aren’t as close to OR you have not spoken to in some time. If you get a negative response (aka I cannot attend your wedding), start sending invites to people in your secondary list. BAM! a plan for everything 🙂

Account for Couples on Your List

So here is the thing – married couples come as a bundled package. PERIOD. If you are really close to someone from work, but you’ve met their spouse like twice, guess what? You. have. to. invite. the. spouse! And no you cannot put the spouse in the secondary list. So just make sure you are accounting bundled deals — i mean, married couples in your primary list’s numbers.

Handle Your Parents!

Typically it’s the moms – they want to try to squeeze in a couple of their friends that have watch you grow up. Guess what? this is not their wedding. Sorround yourselves with people who are closest to YOU, the couple. I promise you – mom may be grumpy now, but during the wedding, she will be ok!

Building your wedding guest list does not need to lead to arguments. Follow the tips below and stick by them – I assure you it will lessen the stress once you start to list names and making final edits.

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from our clients

Working with Events by Yosira was a breeze! She was amazing to work with. She was very thorough, understood my vision and executed on my vision impeccably. She has a great eye for detail and asked great questions and thought about things I didn't even remember / consider. She went above and beyond on my expectations and I highly recommend her!

Achama J.

Yosira is extremely thorough and professional. From your initial meeting and calls throughout the process before the event, all details are taken care of. Communication with her is easy and she is always available for last minute questions to confirm the event will go smoothly, and it did! I highly recommend her for any event!

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She was professional, punctual, and was able to provide advice that helped us accommodate last minute attendees while staying within budget. Our memorable event would not have been successful without the help of “Events by Yosira”

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I recently had the opportunity to work with Yosira on an art pop up shop. Since this was our first event outside of the tri-state area, it was crucial having her as our woman on the ground in the DMV area. Yosira communicates effectively, ensuring that every detail is accounted for. From securing a beautiful space for our event, to creating a marketing plan, Yosira brought our vision to life. Her creativity, professionalism, and work ethic are unmatched.

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